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Within GMail I use the 5 built-in tabs (Primary, Social, Promotions, Updates, Forums) to separate messages automatically. I have just recently - in anticipation of an increase in Rotary-related email volume due to being nominated as District Governor for 2022-23 - begun separating out Rotary email using a separate email address.
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This allows me to focus on one or the other, as time permits.Īs a result, I also access them via different software (both on my phone and laptop/desktop): Outlook for work email, and GMail for personal email. I use separate emails for work and personal matters. The result of these above methods is that I have virtually no junk or spam email to deal with, and no newsletters, no social media notifications, no ads. That's usually sufficient to get them to stop. I explain to them that I have to process about 300 emails a day, so need to focus on what is important. If I get a "funny" email from a friend (cartoon, joke, chain letter), I respond with a very friendly, but direct message to tell them to please not send such emails to me going forward. I use really good spam filters (GFI Mail Essentials for our corporate Exchange Server GMail built-in spam filter for personal email domain). If they don't stop sending it, I mark it as spam/junk email in my email software, so that future messages are automatically sent to the junk folder. If companies add me to their mailing list anyway, I hit "unsubscribe" on their first newsletter. I always make sure that when I place online orders, I uncheck the "email newsletter" or "mailing list" box. I read and post on social media only when I have time, but don't let these services ever interrupt me. I have turned off all social media email, text, and other notifications from all services.
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I've borrowed liberally from other techniques as well as fine-tuned it over the years - and some of it may or may not work for you, depending on email providers, etc.: People have asked me what my method is, so I wanted to share it here today: From time to time, I have posted on social media that I have achieved productivity nirvana in the shape of #InboxZero.